/RPM/SET_ITEM_ICONS - Calculate Item Budget, Scheduling and Staffing Icons
CL_GUI_FRONTEND_SERVICES - Frontend Services PERFORM Short ReferenceThis documentation is copyright by SAP AG.
Purpose
You use this report to make the following icons and attributes visible in the front end for the items specified:
- Portfolio item icons in the item dashboard and the item overview
- Budget Status
- Schedule Status
- Staffing Status
- Attributes in the financial overview tray of the item overview
- Total Budget
- Annual Budget
- Plan Costs
- Plan Cost YTD
- Actual Cost
- Actual Cost YTD
If you set up SAP xRPM 4.0 prior to SP7, you must run this report.
Integration
Prerequisites
You have defined the item alerts in Customizing, by choosing SAP xApp Resource and Portfolio Management (SAP xRPM) -> Global Customizing -> Portfolio Item Settings ->Define Portfolio Item Alerts.
Features
The following icons are displayed in the front end on the Item Dashboard and Item Overviewview:
Staffing Status
The staffing status for an item is determined by calculating the difference between total demand (for all roles) and total allocation (assignments for all roles) with a given allocation unit during the item's duration.
The formula is:
| Allocation = 0 | Status: red (configurable) | |
| 0 < Allocation | Status: yellow (configurable) | |
| Allocation = Demand | Status: green (configurable) | |
| Allocation > Demand | Status: yellow + green. |
In the item dasboard, when you click the icon in the Staffing Statuscolumn,you can see a brief status overview of the staffing situation for the portfolio item based on the demand(project role demand in cProjects) and the resource supply (resource assignments) for this item with a given allocation unit for one year in ranges of three months .
Scheduling Status
The schedule status for an item is based on the ratio of completed tasks to date to all tasks that areplanned to be completed to date. Each task is weighted by the number of planned hours it takes to complete and the percentage completion of the task.
In the item dasboard, when you click the icon in the Scheduling Status column, you can see a brief status overview of the scheduling situation for the portfolio item in ranges as follows:
- 0% to 24%
- 25% to 49%
- 50% to 74%
- 75% to 99%
- 100%
Budget Status
The budget status indicator gives a summary of planned cost and actual cost as follows:
- Planned Cost = (Sum of) Financial View (Planned Cost)
- Actual Cost = (Sum of) Financial View (Actual Cost).
The budget status is calculated as follows:
- For budget cost (total) > actual cost:
- budget ratio = (actual cost (total) - budget cost (total)) / actual cost (total) * 100
- For budget cost (total) < = actual cost (total):
- budget ratio = (actual cost (total) - budget cost (total)) / budget cost (total) * 100
In the item dashboard, when you click the icon in the Budget Status column, you can see a brief status overview of the budget situation of the portfolio item.
Selection
Test Mode: Set this indicator to run the report in simulation mode, no data will be saved
Portfolio ID: Select the portfolio for which the report is to be run
Bucket ID: Select the bucket to which the items belong
Item ID: Select the items for which the icons and the derived attributes need to be calculated. You can select multiple items by selecting the range upon clicking the arrow on the right.
Standard Variants
Run the report /rpm/set_item_icons in the backend for the specified portfolio.
Output
In the Log Display you can see several messages which indicate whether the budget, staffing, and scheduling icons have been calculated as configured in Customizing.
If you do not set the Test Mode indicator, the log also displays a message to confirm that data was saved successfully. If saving was not successful, the system shows an error message.
Activities
Example
Fill RESBD Structure from EBP Component Structure Fill RESBD Structure from EBP Component Structure
This documentation is copyright by SAP AG.
Length: 5552 Date: 20120523 Time: 170812 triton ( 180 ms )
