J_1UNCREATE - Creation of Outgoing Tax Invoices (Ukraine)

PERFORM Short Reference   General Material Data  
This documentation is copyright by SAP AG.
SAP E-Book

Purpose

You use this report to automatically generate outgoing tax invoices and correction tax invoices based on the relevant documents, such as customer invoices (debit or credit memos), received down payments, goods returns, clearings, or reversals.

You can run the report at any time, as required by your business processes; for example, after every goods shipment, after issuing an invoice to a customer, or on a daily, weekly, or monthly basis.

Prerequisites

General Prerequisites

  • You have made the settings described in Customizing for Financial Accounting (New)under General Ledger Accounting (New) -> Periodic Processing -> Report -> Statutory Reporting: Ukraine -> VAT Accounting and Reporting -> Information About Customizing for Tax Invoices.
  • To generate print requests for tax invoices and corrections in a batch input session, you have made the following settings:
  1. In Customizing for Financial Supply Chain Management under In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Create/Activate Partner(transaction BF12), you have created the partner as follows:
Partner Activ Name of Area City
J1UF FI Ukraine Kiev

  1. In Customizing for Financial Supply Chain Management under In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Activate Partner Product (transaction BF23), you have activated the partner product as follows:
Partner Product
J1UF J1UF

  1. In Customizing for Financial Supply Chain Management under In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Define Function Modules (P/S) of a Partner(transaction BF32), you have activated function module J_1UF_CORR_NALOG_NAKLAD for 00001030 events.
  • For bulk data, you have generated non-unique indexes for the Accounting Document Header (BKPF) table with the following fields:
  • Client(MANDT), Company Code (BUKRS), and Document Header Text(BKTXT)

  • Client(MANDT), Company Code (BUKRS), Document Status (BSTAT) and Reference Document Number (XBLNR)

Additional Prerequisites for Creating Tax Invoices

  • To provide the correct material data in tax invoices created for advances with reference to sales orders, you have made the following settings:
  1. You have created the partner and activated the partner product, as described above for generating print requests.
  2. You have activated function module J_1UF_SAVE_ORDER_REF for 00001030 events in Customizing for Financial Supply Chain Managementunder In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Define Function Modules (P/S) of a Partner(transaction BF32).
  • For special down payment processing, you entered the sales order number in the Sales Document field when you posted the down payment.
  • To create tax invoices for down payments if the tax base of a down payment exceeds the tax base of the related sales order (for example, due to rounding when calculating tax from the gross amount of the down payment), you must define the relevant tolerance percentage rate for the tax code that is used for down payments.

    You enter the percentage rate for a tax code in the Tol.per.rate (TAX_TOLERANCE) field in Customizing for Financial Accounting (New)under Financial Accounting Global Settings (New) -> Tax on Sales/Purchases -> Basic Settings -> Calculation -> Define Tax Codes for Sales and Purchases (transaction FTXP).

Additional Prerequisites for Creating Correction Tax Invoices

  • You have created tax invoices.
  • To create correction tax invoices based on credit memos, you have done the following:
  • Created a credit memo with reference to a specific invoice

  • Cleared credit memos for paid invoices or another relevant document

  • If you use the SD component, a credit or debit memo must be created on the basis of a credit or debit memo request with reference to the billing document.
  • To create correction tax invoices for down payment returns, you have posted down payment returns with clearing of received down payments. In addition, the clearing document must have items.

Features

The report selects documents that require tax invoices or corrections. It selects document items that have the tax category "+" or "+B". It then checks if there are already tax invoices with a reference to the selected document.

When invoices (debit and credit memos) and reversal entries derived from sales are processed, the report transfers material quantities, amounts, and numbers of sales order items from the SD billing document items to the tax invoice items. Note that when you use the Sales and Distribution(SD) component, material data (such as quantity and unit of measure) is usually not transferred from the sales invoice to the Financial Accounting (FI) invoice. The report compares the total amount of tax-relevant items in the FI document with the total amount of SD items. If it finds differences, the report enters all information from FI into the generated tax invoice.

The report has two basic modes for creating tax invoices: normal processing mode and special down payment processing mode. In special down payment processing mode, the report takes data from the sales order and includes data on materials in the generated tax invoice. The processing modes work as described below.

Normal Processing Mode for Tax Invoices

The report creates tax invoices for each document that contains certain tax codes, for example, invoices (including SD), down payments, and down payment clearings (if selected). The report creates tax invoices only for documents for which no tax invoices have been generated yet.

Note the following:

  • If the down payment is cleared before tax invoice generation, the report creates the tax invoice only for the commercial invoice.
  • If reversal has been performed before tax invoice generation for the commercial invoice or down payment, the report generates neither a tax invoice nor a correction tax invoice for the reversed document and reversal document. The report uses the same logic for the cancellation of clearings.
  • In some cases, you can manually generate tax invoices by using a reference to a specific down payment or commercial invoice. In this case, the report does not process these items. If you decide to create tax invoices manually, note that to avoid inconsistencies in further processing, you must create tax invoices for down payments or invoices only for the entire document amount. In addition, you must enter the source document number (10 digits) concatenated with the document year (4 digits) in both the BKTXT and XBLNR fields of the created tax invoice.

Normal Processing Mode for Correction Tax Invoices

The report creates correction tax invoices for each document that contains certain tax codes, for example, credit memos or debit memos. The report creates a correction tax invoice only if a tax invoice already exists.

If a down payment is recalculated, a correction tax invoice is created for the invoice that was issued for this specific down payment. There are three different cases:

  • If the down payment amount exceeds the commercial invoice amount, a correction tax invoice is created for the down payment with the clearing amount.
  • If the down payment amount is equal to the commercial invoice amount, the correction tax invoice is created for the entire down payment amount.
  • If the down payment amount is less than the commercial invoice amount, the correction tax invoice is created also for the entire down payment amount.

Note the following:

  • If you created a debit or credit memo for an FI invoice only in FI, the report can create correction tax invoices only if the invoice number and item are specified in the first item of the debit or credit memo in the Invoice field.
    Similarly, down payment recalculations must contain references to commercial invoices. For this reason, the account and down payment must be cleared using the partial payment method only, or using the standard Clear Customer Down Payment report.
  • If a credit or debit memo is posted for an invoice and the invoice is then reversed, the credit or debit memo must be reversed too. This allows the report to generate the correction tax invoice based on the reversal document. Note that you must not manually correct the reference field value after the document has been generated because this might lead to inconsistencies.
  • If you clear several down payments with a commercial invoice simultaneously, you must recalculate down payments with a mandatory reference to the FI invoice. Otherwise one correction document is created for the entire clearing amount with reference to the first down payment.
  • The report creates correction tax invoices for the reversal document if tax invoices (or correction tax invoices) have been issued for the related reversed document.
  • If reversal has been performed before tax invoice generation for the commercial invoice or down payment, the report generates neither a tax invoice nor a correction tax invoice for the reversed document and reversal document. The report uses the same logic for the cancellation of clearings.

Special Processing Mode for Down Payments

If you choose this option, the report automatically generates the following documents:

  • Tax invoices for down payment documents. The report includes material data from sales orders in the tax invoices considering material data from all created tax invoices for down payments that refer to the same sales order.
  • Tax invoices for commercial invoices that do not have any clearings with down payments.
  • Tax invoices and corrections for the clearing document or down payment recalculation document. The report analyzes the entire group of documents related to the selected document (down payments, invoices, debit and credit memos, returns, and clearing documents) and creates tax invoices and corrections only if all down payments in this group are fully cleared.

    To create a correct chain of tax invoices and corrections if there are several down payments and invoices for one sales order, you have to process the clearing of down payments and invoices one by one. You do this either for the full amount of the down payment or for the full amount of the invoice using a partial payment transaction. The report compares only amounts or full material data (depending on your selection criteria) from all created tax invoices and corrections with the SD billing documents and credit memos and creates additional tax invoices and correction tax invoices, if required.
  • Tax invoices for debit memos that increase material quantity and correction tax invoices for debit memos that increase price.

Selection

On the selection screen, you enter the parameters based on which the report selects documents for processing.

Note
To improve system performance, make sure that you restrict your selection criteria (for example, based on dates or customers). Not restricting your selection criteria may lead to a significant decrease in running speed.

You also select how the report processes and posts documents. You can select two basic processing modes: normal processing and special down payment processing.

Note
We recommend that you use the report either in normal processing mode or special down payment processing mode. Do not run the report in both modes. This might lead to inconsistent tax invoices or prevent the creation of the relevant correction tax invoices.

As required by law, tax invoices for down payments have to include all ordered materials with the amounts multiplied by the proportion of the sales order item amounts and the down payment amount. To meet this requirement, select the Include Material Amounts from Sales Orders Proportionally checkbox if you use the special processing mode for down payments.

For debit memos in normal processing mode, you must do the following:

  • To create tax invoices for all debit memos, deselect the checkbox Create Corrections for Debit Memos with Price Change(in the Document Processing Options group box).
  • To create correction tax invoices for debit memos related to price corrections, select the checkbox Create Corrections for Debit Memos with Price Change.

Note that for each tax-relevant item of a source document, the report creates 2 consecutive items with the corresponding tax base amount in the tax invoice. These 2 consecutive items have the same amounts (taken from one source document item) and opposite debit/credit indicators. The tax code of the first item is defined as follows:

  • If the report creates a tax invoice, the tax code of the first item is the target tax code that was defined for the tax code of the source document item.
  • If the report creates a correction tax invoice, the tax code of the first item is the tax code from the corresponding odd items of the related tax invoice.

The tax code of the second item is the target tax code defined for the tax code of the first item.

The G/L account entered in the Tax Base Amt - Acct 1 (J_1UN_IMT6) field on the selection screen is used for the odd tax invoice items. These are the main tax invoice items. These items normally contain material data (such as price field XREF1 (price*100), quantity, and material number) retrieved from the corresponding source document item. The debit/credit indicator depends on the corresponding source document item.

The G/L account entered in the Tax Base Amt - Acct 2(J_1UN_IMT7) field on the selection screen is used for the even tax invoice items. The debit/credit indicator is the opposite of the indicator for the odd items (that is, the opposite of the debit/credit indicator for the Tax Base Amt - Acct 1 field). Each of these items fully corresponds to the preceding odd item, but they have a different tax code (the target of the tax code in the preceding item), they have no material data, and they have a debit/credit indicator opposite to the one in the preceding odd item.

Output

The report output shows all documents selected for tax invoice generation. The report uses traffic lights to show the status of each document as follows:

Traffic Light Meaning
Green Tax invoice can be generated
Yellow Tax invoice can be generated, but you need to check if it is correct
Red Tax invoice cannot be generated

You can select documents with green and yellow traffic lights as required and create a batch input with the name J_1UFPODXXXX, where XXXX stands for the company code. This batch input can be analyzed and processed in the background or immediately.

Activities

To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Outgoing Tax Invoices -> Creation of Outgoing Tax Invoices (transaction J1UFTVG).

Note that to analyze the status of outgoing tax invoices and correction tax invoices, you can use the Checklist for Outgoing Tax-Relevant Documents report or the Checklist for Outgoing Tax-Relevant Documents (New) report.

Note






TXBHW - Original Tax Base Amount in Local Currency   RFUMSV00 - Advance Return for Tax on Sales/Purchases  
This documentation is copyright by SAP AG.


Length: 19425 Date: 20160430 Time: 110544     sap01-206 ( 107 ms )

Intercompany Suite

Optimized Intercompany processes simplify the consolidation!

 Intercompany Processes